The ECRTC M&E unit is tasked with the responsibility of ensuring that the objectives of the project’s operational plan are achieved. As such, the ECRTC M&E unit is responsible for implementing the Project’s M&E framework. The M&E Manager and the Information officer are the current staff of the ECRTC M&E Unit. During the period April, 2011 to March 2012, the M&E Unit was involved in limited routine monitoring of project activities and outputs.

The M & E staff was involved in the following core activities

  • maintaining the overall M&E framework including implementation procedures, tools and data flow

  • strengthening the monitoring system to ensure sound output, process and outcome monitoring;

  • collecting and validating of data for reporting to funders; and

  • Promoting and encouraging the demand for and use of M&E data.

Other Core activities of the M & E Unit included:

  • Technical assistance to the ECRTC Site training teams in the delivery of the M&E Module for the Health Care Workers, to ensure the production of reports in a timely manner. The M&E Module includes the fundamentals of M & E, the details of inputs and services provided to the beneficiaries (for example, funding and training) and data obtained from surveys and other recording mechanisms designed specifically to collect information from the sub-projects.

  • Tracking progress on implementation of all components of the Project;

  • Identification of gaps and weaknesses in implementation;

  • Support capacity of stakeholders;

  • Monitoring the impact (practices and changes) of the Project activities;

M&E Highlights for the reporting period include the following:

  • Project Monitoring: ECRTC continued the implementation of project management monitoring and evaluation systems software based in the University network system, which has enabled the organization to operate from 3 sites 250 km apart.

  • TIMS/ TICS: The open source online (web based) Training information Management System was adapted and customized by ECRTC to

  • Capture standardized biographical and service characteristics of trainees and tracks training by date and location

  • To ease the data capture/ entry of sign-in attendance lists track attendees from the standardized data collection forms at 3 sites instead of sending all forms to one site.

  • Training/Mentoring Data Collection: This data was collected weekly by ECRTC teams from the 14 learning networks, and captured on Central office data bases. These training data was submitted to the data warehouse on a quarterly, semi-annually and annual basis.